FREE CHANGE REQUEST TEMPLATE

Handle out-of-scope requests without derailing the project.

A change request does not need to become a tense conversation. Turn the request into a short written decision that shows what changes, what stays the same, and what must be approved.

Copy template Use the free checklist

Copy-and-adapt change request

Complete the impact section before promising a new date or starting the additional work.

CHANGE REQUEST

Project:
Requested by:
Date requested:
Requested change:
Reason / desired outcome:
Original scope affected:
Deliverables affected:
Schedule impact:
Dependencies affected:
Additional information needed:
Options:
A. Keep the current scope and schedule
B. Approve the change and revised plan
C. Move the change to a later phase

Selected option:
Approver:
Approval date:
Revised owner and due date:

PUT IT INTO PRACTICE

A calm change-request flow

Acknowledge

Confirm that you received the request without accepting its scope, timing, or commercial impact on the spot.

Assess

Show the affected deliverables, dependencies, dates, and decisions. Offer clear options instead of an open-ended discussion.

Approve and record

Wait for written approval, update the project record, and tell every affected owner what changed.

QUICK REVIEW

A complete request records

The exact requested outcome.
Which original commitments are affected.
Schedule and dependency impact.
Options and their tradeoffs.
The approver, decision, and revised next action.

CLIENTFLOW BILINGUAL

Use the same clarity across the client journey

ClientFlow includes 10 operational tools, 30 ready-to-adapt email scripts, editable DOCX and PDF files, and a workbook in English and Hebrew.

This is an operational communication template. It does not determine contractual rights, pricing, tax, or legal obligations.